January 28, 2021
Matriots Membership Policy
The Matriots is a member-based organization that relies on individual’s contributions to fuel our mission to elect more women to office in Ohio. The rules of our 527 PAC, under state law, allow us to ONLY accept membership contributions from induvial persons (not from trusts, donor-advised funds, or other methods other than personal check or personal credit card – no cash), LLPs and LLCs. We are limited by Ohio State law from accepting any contribution over $13,704.41 (current limit by Ohio state law).
Our members are listed on our website and the list is updated periodically to reflect new member names.
Our members receive certain benefits commensurate with their level of giving, which can be read here: https://matriotsohio.com/member-benefits-special-mailings/, and they may be periodically updated. Contributions are not tax deductible as charitable contributions for state or federal income tax purposes. Matriots members do not have governance participation rights.
State law requires us to use our best efforts to collect and report name, mailing address, occupation and name of employer for individuals who make a contribution of any amount to the organization.
Termination or Suspension of Membership
Suspension of Benefits: Membership and all membership benefits will be suspended after 14 consecutive months without a contribution made of any size with the exception of our Founding Members, who are considered members for life. Prior to suspension, The Matriots PAC will send at least three reminder notices via email and/or US mail offering options for renewal. Membership can always be renewed either online or by mail to: The Matriots PAC, c/o Perfect Balance, 2470 E. Main St., Columbus, OH 43209
Conduct: Membership is a benefit for those who follow the Matriots community rules and treat staff, endorsed candidates and other members respectfully. While it is our hope that everyone in our Hive will adhere to these standards, we may, using reasonable discretion, decide whether a member’s conduct does or does not comply with these terms.
In the event of misuse of membership, The Matriots PAC reserves the right to exclude the member(s) in questions from the community. Such misuses may include, but is not limited to,
- Breach of terms or misuse of Matriots membership
- Actions that do not align with the values of our community; or
- Actions that could cause us or other members harm
- You can opt out of newsletter mailings at any time by using the “unsubscribe” link at the bottom of each and every newsletter sent from the MailChimp newsletter tool. You may also send an unsubscribe note to firstname.lastname@example.org.
Cancellations and Refunds
The Matriots PAC is reliant on Matriots members to honor their commitments, as pledged.
In some cases, membership is offered by pledging support in the future. In those cases, membership must be documented by a signed pledge as either a digital confirmation or a signed pledge document.
A pledge typically becomes delinquent on the last day of The Matriots PAC’s fiscal year, unless the pledge was received within five months of year end and/or member indicates a payment schedule. In January of the new Matriots PAC fiscal year, all unpaid pledges will receive a final past due invoice and ask for either immediate payment or to create a payment plan.
Should a pledge go unpaid for four months in the new fiscal year and/or a member does not communicate a payment plan, the following procedures should be in place:
- A reminder letter is sent indicating that the pledge is now delinquent and immediately due. The letter should include the date in which the pledge was made and a copy of the pledge document.
- The reminder should also include information as to which member of The Matriots Finance Committee/Collection Committee to contact, via phone and email to discuss a payment plan and/or indicate when the outstanding payment can be fulfilled.
Unfulfilled pledges more than 12 months past due may result in the removal of the person’s name from membership rosters.
Cancellation of membership initiated by the Matriots member is permitted at any time during the current membership year in writing (US mail or email) to the Matriots address of record. Cancellations and refunds cannot be made to a previous year membership or contribution.
Created by The Matriots PAC Membership and Finance Committees and adopted 4-29-2020 with adoption by The Matriots PAC board on 1-28-2021.